How we LEAD:
UMG is currently looking for a 2nd Assistant for one of our Executives at Interscope Records. The ideal candidate will have great judgment with discretion and confidentiality and will also report to two of our other EA’s.
This exciting role requires superior attention to detail, great organizational skills, the ability to meet tight deadlines, and to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and working on tight deadlines in a high pressure environment is crucial. No task is too small and no challenge too great. A “can-do” attitude is essential.
How you\\\'ll CREATE:
Manage the schedule:
Set up meetings and conference calls
Send meeting information (Zoom or dial in) prior to the meeting
Coordinate incoming meeting requests and prioritize
Collaborate with Security and Reception to ensure they are aware of meeting details (as needed)
Help the Executive and EA stay on schedule
Partner and coordinate with the Studio staff to arrange meeting space
Manage the office:
Exercise discretion when patching calls, rolling calls, and interrupting meetings
Arrange meetings via telephone and email/Microsoft Outlook Calendar
Greet meeting participants
Manage and update contacts
Handle administrative duties:
Process travel & entertainment expenses
Book travel, accommodations, car services
Order and set-up food service for meetings
Create and send grammatically/punctually correct internal/external company communication
Archive emails, maintain current/prospective labels electronic folders
Packing/shipping
Maintain an organized environment for the Executive’s office
Update/manage calendar(s)
Create and maintain presentations and other project work as assigned
Coordinate and manage important dates for artists/partners including holidays
Manage all duties related to:
Company mobile phones
Company credit cards
Office supplies
Invoice payments
Bring your VIBE:
Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management Globally
Ability to interact comfortably and effectively with employees of companies we do business with
Self-motivated, proactive, and resourceful
Excellent follow-through and attention to detail
Flexible – able to adjust to changing priorities, and able to multi-task
Excellent customer service skills
Excellent organization and time management skills
Strong proficiency and working knowledge of Microsoft Office Products
Experience:
Preferably 1-2 years of experience as an assistant, ideally in entertainment/music
Education:
Bachelor’s Degree preferred
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