Event Manager Job at GEx Search, Los Angeles, CA

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  • GEx Search
  • Los Angeles, CA

Job Description

Job description:-

Key points:

  • corporate experience (prefer an accounting firm or law firm)
  • 5 years of manger experience in managing events and a small team (this person will be managing about 3 people)
  • Will consider someone with less experience if they have solid managerial experience
  • In the office 5 days a week 9:00am to 6:00pm
  • Occasionally working on the weekends
  • Someone who has strong experience working with multiple conference room scheduling
  • Will be working with people with other departments on a regular basis so good communication skills.

What You'll Do:

  • Craft Memorable Events: Manage in-person, virtual, and hybrid events with creativity and flair.
  • Collaborate and Innovate: Work with our in-house team and external vendors to bring exciting visions to life.
  • Lead with Confidence: Oversee events from start to finish, including budgeting, analytics, and post-event reporting.
  • Engage and Delight: Coordinate everything from setup to cleanup, ensuring every detail is perfect.
  • Hospitality Management: Oversee day-to-day requests, firm-wide food and beverage service, and kitchen supplies in all offices.

Your Key Responsibilities:

  • Pre-Production Magic: Handle budgeting, site visits, vendor RFPs, and production schedules.
  • Seamless Execution: Coordinate tasks within financial and time constraints for flawless events.
  • Record Keeping: Maintain accurate records for all events, hospitality functions, and event travel.
  • Team Collaboration: Work with marketing and other teams for guest lists, name tags, and more.
  • On-Site Coordination: Manage setup, signage, registration, F&B, tech requirements, and trade show support.
  • Virtual Event Expertise: Execute creative and technically sound virtual events.
  • Department Coordination: Ensure procedures are followed for in-office events and timely notifications are provided.

What You Bring:

  • Event Management Pro: Proven experience in executing multiple events across cities.
  • F&B Savvy: Strong knowledge of the food and beverage industry for menu creation.
  • Communication Star: Excellent writing and interaction skills, especially with C-suite individuals.
  • Tech-Savvy: Proficiency in MS Office, Zoom, and graphic design tools like Canvas.
  • Team Leader: Experience managing a team and working across time zones.
  • Problem Solver: Calm under pressure, with a knack for multitasking and innovation.
  • Flexible and Ready: Willingness to work early mornings, late evenings, and weekends as needed.

Bonus Points:

  • Law Firm Experience: A plus if you've worked in a law firm setting.
  • Physical Stamina: Ability to lift up to 40 pounds.
  • Driver’s License Required

Job Tags

Remote job, Flexible hours, Weekend work, Afternoon shift, Early shift,

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