Job Description

Executive Assistant to the CEO Opportunity - 

HRI Hospital is seeking an experienced Executive Assistant to the CEO for this 66 bed facility (not a coporate CEO executive assistant role). The Executive Assistant will provide support for the Chief Executive Officer and other key staff members.  This position will provide support in the areas of clerical, reporting and administrative duties including credentialing. 

HRI Hospital is 66-bed psychiatric facility with adult inpatient services and several partial hospitalization programs. We are part of the largest private mental health system in Massachusetts and can therefore provide competitive salaries, benefits, and opportunities for growth and development. At the same time, the smaller size of our facility allows us to provide personalized attention and training to all our employees. Employees are part of a multi-disciplinary team of dynamic professionals providing high quality care to a diverse inpatient and outpatient group of individuals. We are located in Brookline – right near Boston University and Coolidge Corner – and provide easy access to public transportation and free parking. Employees are our most valued asset and we encourage qualified individuals to apply.

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Benefit Highlights

• Tuition Reimbursement
• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off (31 days per year + roll over)
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• SoFi Student Loan Refinancing Program
• Career development opportunities within UHS and its 300+ Subsidiaries!
• More information is available on our Benefits Guest Website:  benefits.uhsguest.com

Responsibilities

• Provide administrative support for the CEO and other key staff members as required, including correspondence, answering telephone, managing CEO’s daily schedule of appointments and maintaining department’s office supplies
• Initiate creative ideas to assist the CEO in accomplishing tasks and goals; anticipate needs and respond appropriately.
• Maintain a liaison relationship with Directors and Managers, as well as other organizational and corporate staff. Keep CEO informed of pertinent information.
• Ensure appropriate notification of meetings; prepare agenda and distribute notices; maintain hospital wide calendar of events.
• Attend, record, and transcribe minutes for the following meetings: Sr. Operations, Department Head, EOC, Quality Council, Medical Executive, Governing Board, and others as requested. Ensure minutes are prepared in conformity with regulatory agency requirements; monitor follow through on action plans.
• Assist in coordinating materials for meetings and accreditation projects
• Proficiently prepare documents utilizing spreadsheets, word processing and presentation software programs.
• Coordinate travel for CEO and other staff as needed
• Prepare and maintain contract files, ensuring contracts are current and properly documented.
• Maintain current CME files for medical staff.
• Perform other duties as assigned.

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance, growing since its inception into a Fortune 500 corporation. Headquartered in King of Prussia, PA, UHS has 99,000 employees. Through its subsidiaries, UHS operates 28 acute care hospitals, 331 behavioral health facilities, 60 outpatient and other facilities in 39 U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.

Requirements

• Education: High school diploma required, bachelor’s degree preferred.
• Experience: Six years related experience including three years of experience as administrative support to at the director level or above.
• Knowledge and experience with Microsoft Office Suite.  
• Experience in a healthcare or hospital setting preferred.

Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Avoid and Report Recruitment Scams

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.

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