Executive Assistant to Chief Executive Officer (Santa Monica) Job at Confidential - Job Hiring, Santa Monica, CA

U3pOZjBocmRrU0ZHdDR6dUQwWkNidGVwYWc9PQ==
  • Confidential - Job Hiring
  • Santa Monica, CA

Job Description

Executive Assistant to Chief Executive Officer

Confidential - Job Hiring provided pay range

Base pay range

$100,000.00/yr - $150,000.00/yr

Our client, an insurance start-up company is seeking a highly intelligent Executive Assistant to support the CEO.

Start-Up Company: Executive Assistant to the CEO

Location : Westside of Los Angeles / Fully Remote

Compensation : $100,000 - $150,000 + benefits (no bonus)

Executive Assistant Job Description

We are a forward-thinking organization focused on helping businesses operate with clarity, structure, and long-term sustainability. Our work centers on supporting leaders in building strong, efficient teams and minimizing unnecessary obstaclesprofessionally and personally. To do that well, were looking for an Executive Assistant who can serve as an essential extension of the CEO, ensuring both business operations and household life run smoothly.

In this role, youll partner closely with the CEO to manage priorities, streamline workflows, and remove friction across a wide range of responsibilities. Youll toggle between high-level administrative support and handson personal coordination, becoming the goto person for organizing schedules, handling communication, planning travel, and maintaining the systems that keep everything moving. The position requires someone who is resourceful, adaptable, and comfortable navigating a dynamic environment where no two days look the same.

What Youll Do

  • Act as a trusted point of contact and strategic support partner to the CEO, staying one step ahead of daily needs.
  • Manage a complex calendar, ensuring time is allocated appropriately across business commitments, personal obligations, and family priorities.
  • Coordinate all aspects of meetings, events, and travelincluding agendas, logistics, itineraries, and followup items for both work and home.
  • Draft and manage executive-level communication such as emails, presentations, and correspondence with internal teams, external partners, and personal contacts.
  • Oversee household and family operations, from scheduling appointments and coordinating service providers to planning family events and managing day-to-day logistics.
  • Serve as the first line of response when urgent issues arise, resolving matters quickly or escalating them when necessary.
  • Support special initiatives such as research projects, information gathering, organizational improvements, or longterm planning efforts.
  • Maintain systems and processes that support organization and efficiency across all areas of the CEOs life.
  • Assist with coordination related to legal, financial, or compliance-oriented tasks when required.
  • Handle all information with absolute confidentiality and professionalism, especially regarding personal or family matters.

What Were Looking For

  • Must live on the west side of Los Angeles with the ability to provide consistent inperson support.
  • 57+ years of experience as an Executive Assistant or in a similar senior support role, ideally within fast-moving environments such as startups, boutique firms, or private households.
  • A self-starter with strong judgment, emotional intelligence, and the ability to operate with minimal guidance.
  • Exceptional organizational and multitasking abilities, with a calm approach to shifting priorities.
  • Strong interpersonal skills and comfort interacting with a wide range of peoplefrom business leaders to vendors to family members.
  • High level of discretion, reliability, and attention to detail.
  • Strong proficiency with Google Workspace, Microsoft Office, scheduling platforms, and tools like Asana or Trello.
  • Experience in highly regulated industries is a plus; enthusiasm for supporting both professional and personal needs is strongly preferred.
  • Flexibility to adjust to occasional irregular hours, travel, or urgent requests.

Please submit your resume for consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

#J-18808-Ljbffr

Job Tags

Full time, Work at office, Remote work, Work from home, Shift work,

Similar Jobs

Kiewit

Senior Geotechnical Engineer - Oil & Gas, Kiewit Infrastructure Engineers Job at Kiewit

**Requisition ID:** 178540**Job Level:** Senior Level**Home District/Group:** Kiewit Infrastructure Engineers**Department:** Design Engineering**Market:** OGC**Employment Type:** Full Time**Position Overview**The Senior Geotechnical Engineer position is responsible... 

American Logistics Authority

Logistics Coordinator (Work From Home) - $1,800 to $3,500 Weekly Job at American Logistics Authority

Logistics Coordinator (Work From Home) $1,800 to $3,500 Weekly Job Type: Full-Time | Remote (U.S. Only) About the Role: We're looking for motivated individuals ready to join the logistics side of the trucking industry. As a Remote Logistics Coordinator , you...

Chick-fil-A

Chick-fil-A North Naples Addie's Corner Customer Service Team Member Day Shift Job at Chick-fil-A

 ...Chick-fil-A North Naples Addie's Corner is hiring ! Come join a winning team at the exciting North Naples location. We are hiring for Part Time and Full Time DAY positions. ~ Full-Time starting at $15-$18/hr depending on availability and experience Who We Are... 

Adams and Reese

Collections Specialist Job at Adams and Reese

 ...Job Summary: The Collections Clerk position is responsible for calling delinquent accounts while maintaining the history within the ARCS...  ..., meet deadlines and be proficient in spreadsheets/data applications while having analytical, communication and organizational... 

Great Clips

Hair Stylist - Jackson Plaza Job at Great Clips

 ...clientele, flexible scheduling to help with work/life balance, a team work setting, 401 K plan, Holiday Pay, Paid sick time, Paid training, ongoing training on new trends, Vacation pay and much more. Also full time status starts at only 30 hours!! Unlock your full earning...