Job Description

Executive Assistant To The City Manager

The City of Fort Lauderdale is accepting applications for the position of Executive Assistant to the City Manager. The individual selected for this role will provide highly responsible administrative support to the City Manager. This is an advanced administrative position, distinguished from other administrative classifications by the greater complexity of assignments, broader scope of responsibility, and frequent handling of sensitive and confidential matters. Work requires the exercise of independent judgment and involves high-level interactions with executive management and elected officials. Performance is reviewed through conferences, observation, reports, and results achieved. This is a non-classified position appointed by the City Manager and not subject to Civil Service Rules or any collective bargaining agreement. This job classification is in Management Category III for benefits purposes, which includes six (6) additional Management Vacation Days and a Vehicle Allowance of $250/month.

Essential Job Functions

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Coordinates and provides administrative support to the City Manager.
• Acts as liaison with other departments, and outside organizations, provides information concerning established policies and procedures; receives and responds to correspondence or routes to appropriate respondent; initiates information searches and compiles data on various assigned projects.
• Handles a variety of responsible administrative or technical assignments including summarizing reports, conducting research, and preparing reports.
• Plans and makes arrangements for meetings and conferences.
• Responds to telephone, in-person, and e-mail inquiries; greets the general public, contractors, and city officials; answers various inquiries personally; handles citizen complaints; provides information on departmental services and functions.
• Handles department inquiries and complaints from the public and other City departments and outside agencies; alerts appropriate staff for follow-up.
• May manage a variety of special projects, including but not limited to conducting research, preparing reports and/or presentations, and organizing community meetings and/or special events.
• Performs related work as required.

Job Requirements, Preferences & Work Environment

Minimum Job Requirements:

1. Graduated from an accredited college or university with a Bachelor's Degree in Public or Business Administration, Communications, or a related field.
2. Three (3) or more years of relevant, mid-to-high-level administrative experience.
3. Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
4. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.
5. Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form to the online application.

Additional Preferred Qualifications:

1. Experience providing direct administrative support to an executive-level leader within a public or private sector organization.
2. Full-time work experience within local (municipal or county), state, and/or federal level(s) of government.
3. Experience coordinating commission agenda items.
4. Experience composing, routing, and filing memorandums and letters through a municipal government workflow.

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads. The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

How To Apply & Supplemental Information

Applications will be reviewed, and candidates whose qualifications best meet the position's requirements and preferences will be contacted for next steps in the selection process. Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form to the online application.

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