Job Description

Reports To: Office Manager / Director of Human Resources

Job Overview: We are seeking a friendly, professional, and organized Receptionist to join our construction company. The ideal candidate will be the first point of contact for clients, vendors, and visitors, providing a positive and welcoming experience. In addition to handling front desk duties, the Receptionist will manage conference room schedules, ensure office supplies are stocked, and support day-to-day administrative tasks.

Key Responsibilities:

• Answer and direct incoming phone calls promptly and professionally, ensuring all calls are routed to the appropriate department or individual.
• Greet and assist visitors, ensuring they check in and are directed to the appropriate person or department.
• Manage conference room reservations and calendars, ensuring rooms are properly scheduled and prepared for meetings.
• Monitor and maintain office supplies inventory, restocking as necessary to ensure smooth office operations.
• Coordinate and schedule appointments, meetings, and events as needed.
• Maintain a clean and organized front desk area, ensuring it is always tidy and presentable.
• Assist with administrative tasks, such as filing, data entry, and document preparation.
• Handle incoming and outgoing mail, packages, and deliveries. (FEDEX/UPS/MAIL etc.)
• Assist with ad hoc tasks or projects as assigned by management.
• IT – Conference room(s) oversight of technical issues in advance of meeting(s)

Qualifications:

• High school diploma or equivalent is preferred; additional administrative or office experience is a plus.
• Previous experience in a receptionist or customer service role preferred.
• Strong communication skills, both verbal and written.
• Exceptional organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize in a fast-paced environment.
• Professional demeanor and excellent interpersonal skills.

Physical Requirements:

• Ability to sit for long periods and perform general office duties.
• Ability to lift and carry up to 15 pounds (for restocking supplies).

Additional Information:

• Full-time position with competitive compensation and benefits.
• Opportunity to work in a dynamic and growing company within the construction industry.

If you are a motivated individual with a passion for delivering exceptional customer service, we encourage you to apply!

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