Job Description

Purpose of Role:

We are hiring a detail-oriented and proactive Legal Assistant to provide comprehensive support to attorneys in our client-driven Healthcare Department. This role demands strong attention to detail, excellent organizational skills, and a dedication to delivering outstanding client service in a high-volume environment.

Responsibilities:

• Coordinate multi-layered scheduling needs, including appointments with clients and third parties, while maintaining detailed attorney calendars.
• Prepare and process retainer agreements, client correspondence, pleadings, orders, and other documents related to healthcare legal matters.
• Efficiently manage incoming mail, faxes, and contract forwarding.
• Oversee client documents, email databases, and conduct conflict searches.
• Open new matters, including litigation cases, with precision while upholding ethical standards.
• Manage calls, meetings, and reminders for the team, clients, and opposing parties; prepare attorneys with necessary materials and ensure deadlines are tracked.
• Provide exceptional client support and draft professional correspondence.
• Manage emergent matters and organize client conferences, ensuring adherence to department protocols.
• Assist with billing processes, time entry, and collections follow-up.
• Maintain strict confidentiality and ensure compliance with healthcare privacy laws and firm policies.

Qualifications:

• Minimum of 3+ years’ legal assistant experience at a law firm; experience in healthcare law a plus.
• Proficient in Microsoft Office Suite (Word, Excel), Kofax (Adobe), DocuSign, Zoom, and NetDocuments, SurePoint, or similar case management software.
• Expertise in calendar and inbox management.
• Highly organized with exceptional multitasking and prioritization skills.
• Initiative-taking team player with proficiency in both collaborative and independent work.
• Strong critical thinking skills in fast-paced environments.
• Skilled in composing, editing, and proofreading legal documents.
• Capable of coordinating routine administrative tasks.
• Polished, professional demeanor with clear communication skills.

Compensation & Benefits:

commensurate with experience and qualifications. Final compensation will be determined based on factors such as experience, skills, and qualifications. Support staff may also be eligible for discretionary year-end bonuses and a merit-based increase. Our comprehensive benefits package includes medical, dental, vision, life and disability insurance, a 401 (k) retirement plan, paid time off, and access to additional voluntary programs. The posted salary range reflects the base pay range for this position.

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