Job Description

Legal Assistant

Classification: Non-Exempt

Reports To: Hiring Partner/Attorney & Human Resources Paralegal

Supervisory Responsibilities: None

Job Summary

The Legal Assistant provides high-level clerical support to attorneys by performing a variety secretarial duties and skilled tasks that may include preparing case information, tracking cases, supporting attorney’s trial proceedings, and establishing and organizing files.

Duties/Responsibilities

• Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney.

• Helps develop cases by maintaining contact with people involved in the case; scheduling depositions; preparing and forwarding summonses and subpoenas; drafting complaints; preparing and filing discovery requests; preparing responses to opposing counsel; generating status reports.

• Keeps clients informed by maintaining contact; communicating case progress.

• Creates files to establish and organize case information.

• Maintains case and correspondence files.

• Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Required Skills/Abilities

• Detail-oriented and professional.

• Ability to organize and prioritize tasks.

• Extremely proficient with Microsoft Office Suite.

• Basic understanding of office equipment.

• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

• Flexible and adaptable in various situations and when interacting with many different personalities.

• Ability to organize and prioritize tasks.

• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.

• Dependable with a respect to confidentiality and policies.

Education/Experience

• High diploma required; Associates degree preferred.

• One year of legal office experience required; two years preferred.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.

• Ability to stand, sit, walk, stoop, bend, kneel, grip and type.

• Must be able to lift up to 15 pounds at times.

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