Legal Executive Assistant Job at Naviga, Boston, MA

U2pkVjFoemJseWhDdTRUcERrRkVZdEdz
  • Naviga
  • Boston, MA

Job Description

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.

Title: Legal Administrative Assistant
Location : Boston, MA

Key Notes
  • Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
  • Work closely with high-level partners and clients, managing critical operations
  • Join a culture of collaboration and high performance, fostering professional growth
  • Hybrid work flexibility available after onboarding
  • Competitive compensation and comprehensive benefits package
Responsibilities:
  • Serve as a trusted partner to attorneys by managing day-to-day operations and ensuring efficient practice execution
  • Coordinate and maintain complex attorney Outlook calendars and travel logistics
  • Manage billing processes, including prebill preparation, budget monitoring, and liaison with billing and collections
  • Prepare agendas, presentations, correspondence, and confidential documentation
  • Oversee meeting coordination, including logistics, material preparation, and follow-up
  • Interact directly with clients and external contacts on behalf of attorneys
  • Collaborate with the Legal Support Services team to delegate, monitor, and complete administrative and legal support tasks
  • Maintain and organize electronic and physical filing systems in compliance with firm policies
Requirements:
  • A minimum of 5 years of professional executive administrative experience, ideally supporting partners or executives in a legal or corporate environment
  • Advanced proficiency in Microsoft Excel, Word, and PowerPoint, Aderant and Intapp 
  • Excellent communication and interpersonal skills, with the ability to interact with lawyers, clients, and business professionals
  • Exceptional organizational and time management skills to handle multiple priorities effectively
  • A strong work ethic, flexibility, and a positive, dependable attitude
  • Proven ability to maintain confidentiality and exercise professional judgment
Education: 
  • Required: High School Diploma or GED
  • Preferred: Bachelor’s Degree
Benefits:
  • Medical, Dental and Vision Insurance 
  • Health savings account (HSA)
  • Flexible spending account (FSA)
  • Commuter spending account
  • Basic life and accidental death & dismemberment insurance (AD&D)
  • Short Term and Long Term Disability coverage
  • Guide+Thrive (EAP)
  • Critical illness insurance
  • 401(k) and Profit sharing plan
  • PTO and Holiday 
  • Plus much more!

 

Job Tags

Holiday work, Temporary work, Worldwide, Flexible hours,

Similar Jobs

Astrid & Miyu

Jeweller Job at Astrid & Miyu

 ...community work, caring for our suppliers and educating and supporting our team. See our commitments here . &##128302; The Jeweller Mission: To create memorable and engaging welding experiences, offering exceptional professionalism with the customer at the... 

Manpower

Assembler - no overtime Job at Manpower

Our client, a leading manufacturer in the display case industry, is seeking a General Assembler to join their team. As a General Assembler, you will be part of the production department supporting the assembly of high-quality wooden display cases. The ideal candidate will...

Balfour & Co.

Graduation Event Photographer - Columbus Job at Balfour & Co.

 ...Are you looking for a flexible part-time job that allows you to earn extra income? GradImages is seeking photographers to capture moments during graduation events in and around Columbus. If you have reliable transportation, a flexible schedule, and a dark-colored business... 

Grant Thornton

Business Valuations/Complex Financial Instruments Managing Director (San Francisco) Job at Grant Thornton

 ...As a Business Valuations/Complex Financial Instruments Managing Director, youll perform professional business and complex instrument valuations such as equity derivatives, fixed income derivative models, equity instruments in complex capital structures, and contingent... 

Ishitani Travel Agency

Remote Travel Agent Job at Ishitani Travel Agency

About the job Remote Travel Agent Join Our Team as a Travel Agent! Position: Travel Agent (Entry Level) Location: Flexible...  ...preferences and budget Handle inquiries via phone, email, and online chat Stay up-to-date on travel trends, destinations, and...