Legal Executive Assistant for Several Practice Areas ( {{city}}) Job at Hawthorne Lane, Washington DC

U1Q1VzF4dllrQ3hDczQzaEQwTkthZENqWlE9PQ==
  • Hawthorne Lane
  • Washington DC

Job Description

In this highly visible Legal Executive Assistant role, you will work directly with multiple partners and senior legal professionals to manage complex schedules, drive case specifics and timelines, client relationship management, and ensure exceptional legal administrative support. You’ll act as a thought partner and key liaison, supporting legal teams across a wide range of practice areas. It’s vital that this candidate be comfortable working across complex legal documents, timekeeping and invoicing, and adjusting their schedule for their practice’s needs.

Key Responsibilities:

  • Provide calendar management, travel arrangement booking and adjustments, and managing appointment follow-up materials.
  • Coordinate meetings and logistics, and serve as a point of contact for both internal and external stakeholders.
  • Organize expense reports, client billing and invoicing needs, assuring time is tracked and payments are met. Communicate with a high-level of professionalism and customer service.
  • Prepare and review client invoices with attention to billing details and client-specific requirements. Assist with time entry, fee arrangements, collections, and budgeting efforts.
  • Support departmental staff with on-going projects and new issues as they become relevant.
  • Assist with trial support, document preparation and management, court filings (physical and electronic), and business development initiatives.
  • Serve as the lead and main point of contact in place of the partners and attorneys. Liaise on their behalf with important stakeholders and departments.
  • Compile, proofread and edit memos, documents, presentations and reports with a fine attention to detail.
  • Create and edit charts, spreadsheets, and presentations. Maintain organized files using legal systems.

Why You’ll Love Working Here:

  • Nationally recognized as “Best in Class” law firm.
  • Competitive compensation and benefits package, including medical, dental and vision coverage, 401(k), PTO, wellness benefits and more.

What We’re Looking For:

  • Sophisticated support. You bring several years of experience supporting partners, attorneys or senior executives in a legal or professional services environment, with confidence managing multiple high-level stakeholders. Bachelor’s degree is preferred.
  • Dependable under pressure. You're the go-to person when things get busy — adaptable, proactive, and always a few steps ahead of what the team needs.
  • Professional presence. You engage confidently with high-level clients and senior leadership, bringing discretion, sound judgment, and emotional intelligence to every interaction.
  • Operationally sharp. You thrive on structure, love a good checklist, and take pride in keeping complex tasks moving smoothly from start to finish.
  • Tech-savvy. You’re comfortable navigating tools like Outlook, Word, Excel, PowerPoint, and document management systems.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Job Tags

Part time,

Similar Jobs

Santa Monica Erewhon

Juice Smoothie / Coffee Barista Job at Santa Monica Erewhon

 ...What You Will Do: Prepare all juice, smoothie, tonic and coffee bar drinks ordered while maintaining high productivity levels....  ...What You Will Bring: At least 1 year of experience as a barista or work in a juice or smoothie bar environment required. Great... 

Optum

Home Delivery Pharmacy Technician - Moline, IL Job at Optum

 ...directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here...  .... Growing together. As the Pharmacy Technician Home Delivery , you will be asked to shadow to demonstrate what right looks... 

ZipRecruiter

Regional Sales Manager - Solar Job at ZipRecruiter

Job Description Regional Sales ManagerPower Your Career in Renewable Energy!Trinity Solar is looking for a dynamic Regional Sales Manager to lead and drive sales growth within an assigned region. This leadership role is ideal for an experienced sales professional with... 

Center for Jewish History

Manager of Ruth's Bookstore Job at Center for Jewish History

 ...implement strategic and annual financial plans to achieve and exceed sales and profitability goals.Schedule, mentor, and supervise bookstore staff to ensure smooth operations and excellent customer serviceOversee and manage the daily operations of the online store,... 

Southern Health Partners

LPN or RN Nurse Weekends Job at Southern Health Partners

 ...be a part of the solution and pick up PRN needs in addition to regular part time work. Teamwork is a fundamental part of all great nursing programs.Come be a part of our team at:Location: Jasper County JailOpen Position: PT LPN or RN EveningsSchedule: 2:30p - 11...