Job Description

BoldX Talent is recruiting on behalf of our client in the commercial maintenance and pool industry and is looking for a highly organized and proactive Office Administrator to join their dynamic corporate office team. This role is crucial in ensuring the smooth daily operations across multiple entities, providing essential administrative support, and acting as a central point of contact for customers, staff, and visitors.

About the Role : As our Office Administrator, you will be the backbone of our corporate office, managing a diverse range of administrative tasks, supporting operational workflows, and contributing to both human resources and accounting functions. This is an excellent opportunity for a detail-oriented individual who thrives in a fast-paced environment and enjoys being an integral part of a growing team.

Responsibilities :

• Administrative Support : Provide comprehensive administrative assistance to management across various corporate entities.
• Communication Hub : Answer and direct phone calls, respond to emails from customers, vendors, management, and colleagues, ensuring timely and professional communication.
• Customer & Work Order Management : Serve as the primary contact for providing work service information, assisting with customer work orders, dispatching staff for completion, and tracking progress until closure.
• Front Office Management : Greet and direct visitors, including job applicants, providing necessary resources and information.
• Office Organization : Complete all general office work, including filing, sorting paperwork, organizing documents, and maintaining company files.
• HR Assistance : Handle basic human resource functions related to employee hiring and onboarding processes.
• Accounting Support : Assist with accounting duties, including accounts payable and accounts receivable, and provide backup for calculating employee work hours for payroll approval.
• Dispatching : Utilize work order technology to assist with dispatching tasks efficiently.
• Special Projects : Support special projects and reports, including additional office tasks and customer service initiatives.
• Facilities Management : Monitor and restock office supplies, receive deliveries, and manage incoming and outgoing mail.

Qualifications :

• Proven experience in an administrative or office support role.
• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
• Ability to work independently and as part of a team.
• A friendly and professional demeanor with excellent customer service skills.
• Experience with HR or accounting tasks is a plus.
• Familiarity with work order management systems is desirable.
• Bi-Lingual is a big plus

Pay range and compensation package : $16-$18/ hr along with great benefits

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