Job Description

Job Description

Job Description

Court Mission & Guiding Pillars

The mission of the Nevada County Superior Court is to ensure fair and equal access to justice, inspire trust and confidence in the court, and to treat everyone with dignity and respect.

To achieve this mission, the court has three guiding pillars:

Operational Excellence is embracing a mindset of continual improvement, project management, and high standards of work to enhance our professionalism, efficiency, and effectiveness.

Culture of Service is cultivating an environment to support one another and serve the community, fostering a sense of connection and shared commitment.

Cybersecurity is safeguarding our ability to serve as a trusted organization in the virtual realm, ensuring the security and integrity of our connections with partners and the public.

Classification Definition

Under general direction, performs full range of administrative clerical tasks and functions in support of Court operations; receives and documents a variety of legal records and documents; processes and maintains databases, record management systems and automated document retrieval procedures; prepares notices, abstracts, warrants and other documents; collects and records fees, fines, and bail monies; issues receipts; maintains accounting records related to collection of monies; and prepares deposits; maintains and updates eCourt calendars for status and disposition of cases; performs related work as required. 

Distinguishing Characteristics

The Court Clerk I and II classifications perform customer services, clerical administrative and courtroom functions assisting the bench officer in all aspects of Court procedures, status of cases, fines, calendar and special circumstances. The Court Clerk I, entry level in the series performs routine, structured and supervised functions to assist customers with legal forms and documents and enters and records data into automated systems. The Court Clerk II, at journey level serves in courtroom proceedings and hearings to manage and maintain paperwork needed during trial, takes notes and prepares minute orders for eCourt proceedings.

Essential Duties

Court Clerk I

• Entry level in the Court Clerk series;   
• Provides customer service counter/phone support to public;  
• Reviews, files, records and processes legal forms and documents;  
• Enters data and scans records and documents into the case management system;  
• Assists with administrative clerical duties in the courtroom as requested. 
• Performs other duties as required.   

Court Clerk II

• Journey level in the Court Clerk series;   
• Performs full scope of clerical administrative and operational support functions within civil, traffic, criminal, family and juvenile law courtrooms; attends and provides clerical assistance during Court trials and hearings, as assigned; 
• Receives and examines a variety of legal documents; 
• Processes, indexes, prepares, and maintains documents and exhibits; 
• Prepares notices, abstracts, warrants and other documents; 
• Collects and records fees, fines, and bail monies;  

• Issues receipts and balances cash drawers; 
• Maintains accounting records related to collection of monies; prepares deposits;  
• Serves as resource to other staff members, attorneys, and the general public regarding Court operations, procedures, and requirements; 
• Maintains and updates Court calendars to indicate the status and disposition of cases; 
• Trains Court’s clerical, administrative staff; 
• Serves as courtroom clerk as assigned; attends Court trials and hearings to provide administrative clerical support. 
• Performs other duties as required. 

Knowledge, Skills, and Abilities

Knowledge of:

Court Clerk I

• Office practices, procedures, and techniques. 
• English usage, spelling, grammar, and punctuation. 
• Receptionist techniques and telephone etiquette. 
• Cash accounting and balancing practices. 
• Designated software programs and its applications. 

Court Clerk II

• Administrative/operational procedures and practices of the Court system. 
• Pertinent codes, rules, and guidelines.  
• Legal procedures, records, and documents.  

• Legal terminology. 

Ability to:

• Understand and carry out oral instructions, work in an environment that includes frequent interruptions and requires attention to multiple tasks. 
• Perform simultaneous duties. 
• Comprehend and utilize designated software programs.  
• Perform accounting functions accurately.  
• Lead the work of others, plan and coordinate work. 
• Work independently and apply specialized knowledge and understanding of codes and rules, legal terms and procedures in legal document preparation, processing, case calendaring and other Court activities. 
• Research case-related information. 
• Explain Court processes to the public. 
• Organize and prioritize a variety of tasks in an effective and timely manner. 
• Perform official actions that require attention to detail and application codes, rules and specific procedures. 
• Use correct business English, understand and carry out oral and written instructions. 
• Use a computer and various software utilized to create reports and documents. 
• Operate a variety of office machines and equipment including computer systems. 
• Take and transcribe courtroom notes in an accurate and timely manner. 
• Prepare clear and concise correspondence and reports. 
• Establish and maintain effective work relationships and work as a team player.  

• Maintain a variety of manual and computerized record keeping and calendaring. 
• Perform responsible clerical support functions effectively in all operational areas of the Court system.  
• Locate, understand and apply pertinent codes, rules and guidelines. 
• Provide peer training as necessary. 
• Develop and document procedures for internal and external reference. 

Minimum Qualifications

Education and Experience:

Any combination of experience and education or training that is likely to provide the required knowledge and abilities.  A typical way to obtain the knowledge and skills outlined above would be:  

Court Clerk I

• High School diploma or equivalent GED; 
• Six (6) months to one (1) year of clerical, administrative support work involving cashiering, customer service and the use of computer and software applications to enter data, prepare reports and develop records within established timelines.  

Court Clerk II

• High School diploma or equivalent GED; 
• Two (2) years of clerical, administrative support work involving cashiering, customer service and the use of computer and software applications to enter data, prepare reports and develop records within established timelines.

Additional Requirements: 

• Citizenship in the United States.    
• This class description lists the major duties and requirements of the job and is not all-inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.  

• Candidates are required to pass a fingerprint clearance by the Federal Bureau of Investigation (FBI) and Department of Justice (DOJ). Applicants must have a reputation for honesty and trustworthiness.  Convictions, depending on the type, number and date, may be disqualifying.

Physical Demands and Working Conditions:

Mobility and manual dexterity to work in a standard office environment and use standard office equipment; vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to 25 pounds such as files, books or boxes of paper. Sitting for extended periods of time daily; moving short distances, minimal twisting, bending, stooping and lifting in the performance of assigned duties. Good memory and recall is necessary for the accurate and timely transfer of information. Assigned work is normally performed in an office environment. Employee works in a high stress environment and is exposed to high demand situations in the performance of required duties, continuous contact with staff, patrons and the general public.  

Accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations.   

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