Executive Assistant to President and CEO Job at C-Suite Assistants, Scottsdale, AZ

U1Q5WDF4L2RseWxDdTR2Z0RFVkZZdGVq
  • C-Suite Assistants
  • Scottsdale, AZ

Job Description

A well-established financial services company specializing in credit risk management solutions for businesses and consumers is seeking an experienced Executive Assistant to support the President and CEO in their Scottsdale, AZ office. This role is pivotal to ensuring the efficiency and organization of the executive office. This individual will provide top-tier administrative and operational support, facilitating smooth daily operations and strategic execution. The ideal candidate will demonstrate superior organizational acumen, exceptional communication skills, and the discretion needed to manage confidential and time-sensitive information. The role is hybrid: Monday - Thursday in office, Friday remote.

About the Job:

Executive Support

  • Oversee the President and CEO’s daily schedule, managing meetings, travel, and logistics.
  • Prepare materials for meetings including agendas, reports, and presentations.
  • Manage email and phone communications on behalf of the executive office.
  • Serve as a point of contact between the CEO and internal teams, board members, and external partners.
  • Provide occasional support to members of the senior leadership team.
  • Draft and format internal forms, agreements, and documentation.

Project Coordination

  • Support planning and execution of high-level projects across departments.
  • Monitor project progress and follow up on deliverables and deadlines.

Meeting and Event Planning

  • Arrange and coordinate meetings, including setup, materials, and logistics.
  • Record and distribute accurate minutes and follow-up actions.
  • Organize and manage logistics for corporate events, conferences, and executive functions.
  • Coordinate with vendors and external partners to execute event needs.

Communication Management

  • Compose, proofread, and refine written communications such as internal memos and external emails.
  • Represent the President and CEO in select interactions with legal counsel, vendors, and key stakeholders.

Office Operations

  • Maintain organized digital and physical filing systems for easy access and retrieval.
  • Process expense reports and monitor departmental budgetary activity.

About You:

  • Bachelor’s degree is preferred, or equivalent relevant experience.
  • Minimum of 5 years’ experience supporting C-level executives in a fast-paced environment.
  • Excellent organizational and time management capabilities.
  • Outstanding written and verbal communication.
  • High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and productivity platforms like HubSpot and ZoomInfo.
  • Ability to juggle multiple priorities while maintaining strong attention to detail.
  • Resourceful, proactive problem solver able to work under pressure.
  • Maintains strict confidentiality and demonstrates sound judgment.
  • Willingness to work outside standard business hours when needed.
  • Professional presence and ability to work autonomously or collaboratively.

Competitive salary commensurate with experience, 401(k) with company match, benefits (medical, dental, vision, life), PTO.

Hours: 40 hour work week with occasional need for additional hours for time-sensitive matters. Core hours required: 9:00 am – 2:00 pm with flexibility for earlier or later schedule.

Job Tags

Remote job, Monday to Friday,

Similar Jobs

TapTalent.ai

Social Media Manager Job at TapTalent.ai

&##127775; We're Hiring: Social Media Manager! &##127775; We are seeking a creative and strategic Social Media Manager to oversee and enhance our online presence across various platforms. The ideal candidate will have a deep understanding of social media trends, analytics... 

Pinnacle Technical Resources

Blazor Front End Developer Job at Pinnacle Technical Resources

Blazor Front End Developer Location Houston, TX : We are currently seeking a highly talented and motivated individual to join our team. If you...  ...and devices. Collaborate with back-end developers and web designers to improve usability and meet product stakeholder requirements... 

TransUnion

Senior Director, Product Operations Lead (Chicago) Job at TransUnion

 ...Senior Director, Product Excellence Lead Join to apply for the Senior Director, Product...  ...have a strong background in product management, passionate about developing those skills...  ...and better decision-making. Operational Efficiency & Workflow Optimization Expertise... 

Creekside Pharmacy

Delivery Driver Job at Creekside Pharmacy

 ...We are an independent pharmacy looking to hire a full-time/part-time pharmacy delivery driver to join our team. Responsibilities include but are not limited to: Making deliveries in a timely fashion. Delivering to homes and facilities. Collecting proper documentation... 

Sodexo

Environmental Services / Custodial Manager 2 Job at Sodexo

 ...driver of your success at Sodexo. Through your leadership, your team will make a real impact every day. Sodexo is seeking an Environmental Services / Custodial Manager 2for University of Nebraska Medical Center located in Omaha, NE. This position will report...