Job Description

Description


Reporting to our Human Resources Manager, we are seeking a HR Assistant to support both the Human Resources function and general office operations. This role ensures smooth day-to-day office activities while supporting HR processes such as recruitment, onboarding, personnel recordkeeping and employee communications. The position requires strong organization, professionalism and the ability to handle sensitive information with confidentiality.
What You'll Be Doing: Human Resources Support:

• Assist recruitment activities including posting jobs, scheduling interviews and candidate communicating.
• Support onboarding, preparing paperwork, conducting orientation tasks, coordinating equipment and workspace setup.
• Maintain employee personnel files, ensuring accuracy and confidentiality.
• Assist with HR compliance tasks, such as tracking training, certifications or required documentation.
• Help prepare HR reports, memos and routine communication with employees.
• Support benefits administration tasks such as distributing forms or answering general questions.
• Assist with timekeeping or payroll preparation by collecting and verifying employee information if needed.
• Support HR projects such as employee engagement activities, policy rollouts, or event planning.

Office Administration:

• In addition to the above responsibilities, act as our front-of-house receptionist.
• Co-ordinate with CEL staff to ensure all visitors are managed throughout their time in our facility.
• Serve as the primary point of contact for general office inquiries / deliveries etc.
• Manage office supplies, ordering, restocking and vendor relationships.
• Maintain a clean, organized and professional office environment.
• Process incoming and outgoing mail and packages.
• Support leadership and office staff with scheduling, meeting preparation and document creation.
• Coordinate office maintenance or repairs with relevant providers.
• Assist with maintaining office equipment and ensuring functionality.

Must-Have Skills, Experience, and Education:

• Associate or bachelor's degree or administrative certification preferred.
• 2+ years of HR or office administrative experience.
• Experience in HR support, recruiting coordination or handling confidential records preferred.
• Knowledge of employment laws and hiring compliance practices.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and basic HR systems.
• Strong organizational, time management and multitasking skills.
• High attention to detail, accuracy a very high level of discretion is required.
• Ability to maintain strict confidentiality.
• Professional and approachable demeanor.
• Ability to prioritize and meet deadlines.

Job Tags

Work at office,

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