Job Description

Job Description

Paine Schwartz Partners

Personal/Executive Assistant

Portland, ME

We are working with our client, The Chairman of $5.9B AUM private equity firm and owner of the Maine Mariners in seeking a Personal Assistant for him and his family, to be based in Portland, ME.

Requirements of the Personal Assistant:

• 5+ years’ experience supporting HNW family, or sitting in a similarly placed EA role
• Proficient with Microsoft Office suite – specifically Outlook
• Experience planning complex travel using private charters, points, vouchers, etc.
• Excellent time management skills and ability to maintain composure under pressure
• Extremely organized and a proactive thinker with a keen attention to detail
• Ability and willingness to learn quickly and operate in fast-paced environment
• High level of personal effectiveness and accountability
• Quick turnaround with 24/7 mentality and availability – able to respond to emails and requests outside of normal business hours
• BA preferred

Benefits of the Job:

• Non-exempt role, equating to $110k annually
• PTO accrual of 15 days annually
• Health and Dental coverage, with a generous employer contribution
• 401(k) plan with a 6% employer match
• Vision plan coverage

Responsibilities of the Personal Assistant:

• Take ownership for all personal administrative support for Chairman and family
• Act as point-person for facilitating board meetings and related day-to-day personal operations for Chairman/owner and family
• Partner with Executive Assistant to ensure that all aspects of family life are properly managed, and that every day runs as seamlessly as possible
• Able to maintain a high level of integrity and discretion in handling confidential personal and foundation information
• Act as a gateway – single point of contact that assists outside vendors, contractors, administrators, etc. with all coordination efforts
• Schedule all personal family and extended family travel in a concise and complete manner, ensuring accurate calendar management across multiple time zones

KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.

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